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Recruiters: How Will IR35 Reform affect the Supply Chain?

IR35

From April 2021, responsibility for determining IR35 status will be taken out of contractors’ hands, and pass to the hirer (end client). As a recruiter, this means your clients will have new responsibilities, but depending on their status determination, the changes may affect you as well. There is still confusion about how the reform affects supply chains, so in this article we’ll try to clear that up.

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How the supply chain relates to IR35 reform

Before we can clearly explain how IR35 reform affects the various members of the supply chain, we need to address the issue of what it calls them. The legislation uses a number of terms to identify where responsibilities sit, and it’s important that we know who they mean. For the purposes of this explanation, we’ll assume a simple supply chain where you are the only recruiter involved and the contractor is trading through their own limited company (PSC). The important labels are:

  • The Hirer – this is your client, the party who receives the services supplied by the contractor
  • The intermediary – this the contractor’s PSC.
  • The fee payer – this is you, the party who pays the intermediary.
  • The worker – this is the contractor.

IR35

Where there is more than one recruiter involved, the Fee Payer is whoever pays the intermediary. This is important because the fee payer has specific responsibilities if the worker is inside IR35.

Before IR35 reform

At the moment, responsibility for determining IR35 status sits with the contractor’s PSC – and it’s up to the contractor as the director and owner of their company to determine their own IR35 status and ensure PAYE tax and National Insurance Contributions (NICs) are paid where appropriate. As you might expect, the other members of the supply chain have no involvement in the contractor’s tax affairs. Where the contractor determines their status incorrectly, liability for unpaid tax and NICs rests with the PSC, and therefore with the contractor as director and owner.  

IR35

After the reform hits in April 2021, this situation will change. Responsibility for IR35 determinations will sit with the Hirer (end client), and the effect on the rest of the supply chain will depend on their assessment of the contractor’s status.

Outside IR35 determinations after April 2021

Where the client determines that the IR35 rules do not apply - that the contractor is “outside” IR35 – very little will change. They have responsibility for communicating their decision and the reasons for it to all stakeholders, including you and the contractor. The payment of tax and NICs remains a matter between the contractor and their PSC.

If the outside determination is later found to be incorrect, liability will ultimately rest with the client, as everyone else acted according to their instructions.

IR35

This is why some end clients have taken an apparently risk-averse stance, and are either determining all contractors to be inside IR35, or refusing to engage PSCs. This strategy has its own risks, as it makes recruitment of contractors more difficult, while increasing the cost of paying them. This is why it’s so important to ensure your clients get good advice, and determine IR35 status correctly.

 Inside IR35 determinations after April 2021

Where the client determines that the IR35 rules do apply – that the contractor is “inside” IR35 – they are again responsible for communicating their decision and the reasons for it to  all stakeholders. As the Fee Payer, you must then deduct PAYE tax and NICs from any payments made to the intermediary. You must also pay employers NI.

In this case, where the correct tax and NICs are not paid, liability lies with you as the party responsible for making deductions and paying them over to HMRC.

IR35

However, in most cases we would not expect this situation to arise, because the contractor will usually be better off using a PAYE solution, like an umbrella company, rather than trading through their PSC.

Where the contractor is employed by an umbrella company

Where the contractor is employed by a compliant umbrella company, the contractor’s employment status is no longer in question and the IR35 rules are not applicable. The umbrella assumes all the legal responsibilities of the contractor’s employer, including deduction and payment of PAYE tax and NICs. In the unlikely event that the correct tax and NICs are not paid, the umbrella company has liability.

The contractor is paid roughly the same as they would be through their PSC if they were inside IR35, but they don’t have to cover the costs of running their company. They also receive the rights, protections and benefits of employment, which they otherwise would not have access to.

IR35

PLEASE NOTE: You do still have a responsibility to ensure the umbrella company is compliant, and failure to take “reasonable steps” could leave you facing charges under the Criminal Finance Act if an umbrella in your supply chain breaks the law. We strongly recommend that recruiters only work with umbrella companies who are accredited by FCSA.

If you have questions or if we can help in any way, please call our expert team on 01296 468 483 or email info@orangegenie.com.

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